To ensure you have a safe, supported, and successful event, please review our events website: https://events.santarosa.edu.

All events are subject to the following policies:

All events are subject to approval, which will depend on the completion of all applicable District processes and the availability of services and facilities.
Confirmation of the event details by the District employee lead or advisor is required; Student-led Organizations: Please make sure your advisor responds to any inquires;
Applications must be submitted at least 3 weeks prior to event date, however, 6 weeks is preferred so that you have ample time to promote your event;
Applicants are asked to wait for approval before promoting or purchasing supplies for the event;
Events are approved on a first come first serve basis and space is limited.
Some events may require additional safety planning or administrative review based on event size, topic, or activities.

Hosting an event starts with these steps:

Step 1: Find a District employee lead or advisor that agrees to be present for the event (including set up and clean up), take on liability for the event, and assist event planners in working through every step of the approval process.
- Step 1a: Review the Event Policies Website with the team planning your event, including the District employee lead or advisor listed on the application.
Step 2: Complete and submit this Event application. Event applications must be submitted by least 3 weeks in advance of the event to be considered.
Step 3: If requested, attend the Events Workgroup to answer questions from District Services as needed.
Step 4: Events that expect a large attendance, include higher-risk activities, or feature high-profile guests may be subject to additional review and approval by the President’s Cabinet.
District Police may also require a consultation or a safety plan for events considered "high-risk," including but not limited to:
- Events expecting 100 or more attendees
- Events that discuss political issues
- Events involving alcohol use
  Consultation with District Police and on-site administrative support may be required for these types of events.
Step 5: Receive written approval for your event. Please be sure to incorporate any feedback from the Events Workgroup.
Step 6: Once approved, you may finalize your event planning by making purchases for your event and promoting your event to the general public.

While waiting for approval, there are next steps that event planners can work on, should they choose, including funding proposals. Use the checklist to guide your planning. Collaborating makes the event more successful, but the Events Workgroup requests you select a single District employee lead or advisor to streamline communications and coordination.